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10.3 - Non-School Use of Facilities

10.3 - Non-School Use of Facilities

SERIES 10 - FACILITIES

The purpose of this policy is to define the expectations and procedures for the accepted use of the school facility by clubs or associations that are a part of the greater Liberty School community and by other outside groups who provide healthy activities for children. Interested parties may apply for consideration and will follow a process for qualification.

To Qualify:

  • Non-school entities seeking contracted use of the school’s facilities must furnish Proof of Liability Insurance; and Liberty Common School must be identified as a named insured. Insurance coverage limits are negotiable and depend on the scheduled activity. Coverage must name Liberty Common School as an indemnitee and fully protect the school from all claims associated with a non-school entity’s facilities usage.
  • Users of facilities will respect the school’s property at all times.
  • Reserved spaces are used for intended purposes and for appropriate activities.
  • Must prepay for rental use, if any, and accept all terms of the application/agreement.
     

The Process:

  • Request and complete a Non-School Use of Facilities Rental /Application-Agreement Form and submit to the Business Office for processing. Allow two weeks for determination and approval.
  • Upon approval, submit proof of insurance and prepayment.
  • The Headmaster will direct the appropriate school official to contact the group’s representative to confirm scheduled dates, and times for use.
  • A designated person for the group will communicate with the Headmaster or his/her designee in order to finalize arrangements.

Fee Structure:

  • Gymnasium/Stage/Great Hall/Multipurpose Auditorium - $50 per hour plus $20 per hour for custodial/supervisor labor.
  • Classroom - $20 per hour plus $20 per hour for custodial/supervisor labor.
  • Sports fields - $25 per hour plus $10 per hour for custodial/supervisor labor.
  • At the Headmaster’s discretion, fees may be waived, or increased for extraordinary circumstances, and when in the best interest of the school.
     

Adopted: 09-XX-2002
Updated: 03-26-2020